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Contract Administration Analyst


Houston, TX, US, 77019

Req ID: 183661 


BASIC PURPOSE: This position validates new third-party trades, upon execution, with the contracting party and broker.         



  • Timely generation and distribution of trade confirmations and contracts to relevant parties
  • Interact regularly with brokers, counterparties, and the commercial group to resolve any contracts of confirmation issues as they occur
  • Evaluate incoming counterparty confirmations for accuracy and review contract language with the legal department as necessary
  • Daily reconciliation of new trades, including key trade terms and any brokerage of customs fees, and work with Commercial to correct any errors – particularly invalid brokerage or transportation fees attached to core trade
  • Timely and thorough collection of data and written responses to audit requests
  • Work with all departments to ensure all contract information is up to date (amendments, revisions and expiration of contracts, General Terms and Conditions language)
  • Thorough review of every confirmation for commercial terms (Buyer, Seller, price, quantity, product, terms and delivery location and timing) to ensure documentation and system setups are complete and accurate
  • Timely review and settlement of brokerage confirmations and invoices and coordinate with back office on open settlement issues and account reconciliation support
  • Coordination of document capture and indexing of comfirmations and broker documents (in APWorkflow and Transflo)
  • Other duties assigned as needed



  • Education:
      • Bachelor’s Degree in business related field or equivalent work experience preferred
  • Experience:
      • Experience in the energy industry preferred



  • Skills:
    • Hard Skills:  Proficient knowledge of Microsoft Office
    • Soft Skills:  Work with other employees, team player, detail and deadline oriented, multitasking, organizational skills, strong verbal and written communication skills, ability to write, interpret, and communicate complex pricing formula’s and concepts, and keen attention to detail

Typical Physical Demands:

  • Requires prolonged sitting, some bending and stooping.
  • Requires normal range of hearing and vision.
  • Manual dexterity sufficient to operate a computer keyboard and calculator.
  • Occasional lifting up to 25 pounds.

Job Function(s): Accounting and Finance 


Love’s Travel Stops & Country Stores is the industry-leading travel stop network in the United States. For more than 55 years, we’ve provided customers with highway hospitality and “Clean Places, Friendly Faces.” We’re passionate about serving drivers with clean, modern facilities stocked with fuel, food and supplies. We offer meals from popular restaurant chains, trucking supplies, showers and everything needed to get back on the road quickly. The Love’s Family of Companies includes:

  • Gemini Motor Transport, one of the industry’s safest trucking fleets
  • Speedco, the light mechanical and trucking service specialists
  • Musket, a rapidly growing, Houston-based commodities supplier and trader
  • Trillium, a Houston-based alternative fuels expert


The Love's Experience

Love’s was founded in 1964 on the values of integrity, customer focus, strong work ethic, innovation and perseverance. We are looking for these in every person we hire. No matter what job you do for Love’s, your commitment to these values will not only continue our legacy of growth, it will also ensure your successful career.

Nearest Major Market: Houston

Job Segment: Contract Manager, Legal