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Supervisor of Scan Data Entry

Location: 

Oklahoma City, OK, US, 73120

Req ID: 170843 

 

BASIC PURPOSE: Supervises the data entry of all vendor invoices that come in to the Corporate Office from all field stores.

 

MAJOR RESPONSIBILITIES:

  • AP Staff questions and backup support
  • Monitor queues for timely processing of invoices, including emails from both internal and external parties
  • Monitor past due invoices on statements, Corp & Stores
  • Work with internal and external developers to perform testing on upgrades and system issues concerning document storage
  • Supervise a team of five to ten employees on:
    • data entry of all invoices coming into the corporate office
    • opening and sorting of mail
    • document preparation and entry into the different processing systems
    • distribution of invoices into the proper channels for coding and approval
  • KPI Reporting at month end
  • Continuous training of team on current processes/process changes
  • Coordination and hiring of scan team employees

 

EDUCATION AND EXPERIENCE:

  • Education:
      • HS Diploma or equivalent required

 

  • Experience:
      • 10 key proficiency
      • Data Entry Skills
      • Basic Computer Skills
      • Microsoft Office Application including Outlook
      • 2 – 4 years experience with document preparation and organization
      • Knowledge of leadership, coding corporate invoices, maintain accurate records and balances

 

 

SKILLS AND PHYSICAL DEMANDS:

  • Skills:
    • Ability to key in 125+ invoices per hour
    • Ability to multi-task as needed
    • Excellent verbal and written communication skills
    • Knowledge of Microsoft Office
  • Typical Physical Demands:
        • Requires prolonged sitting, some bending and stooping.
        • Occasional lifting up to 25 pounds.
      • Manual dexterity sufficient to operate a computer keyboard and calculator.
      • Requires normal range of hearing and vision.

Job Function(s): Accounting and Finance 

 

Love’s Travel Stops & Country Stores is the industry-leading travel stop network in the United States. For more than 55 years, we’ve provided customers with highway hospitality and “Clean Places, Friendly Faces.” We’re passionate about serving drivers with clean, modern facilities stocked with fuel, food and supplies. We offer meals from popular restaurant chains, trucking supplies, showers and everything needed to get back on the road quickly. The Love’s Family of Companies includes:

  • Gemini Motor Transport, one of the industry’s safest trucking fleets
  • Speedco, the light mechanical and trucking service specialists
  • Musket, a rapidly growing, Houston-based commodities supplier and trader
  • Trillium, a Houston-based alternative fuels expert

 

The Love's Experience

Love’s was founded in 1964 on the values of integrity, customer focus, strong work ethic, innovation and perseverance. We are looking for these in every person we hire. No matter what job you do for Love’s, your commitment to these values will not only continue our legacy of growth, it will also ensure your successful career.