Rebate Coordinator

MAJOR RESPONSIBILITIES:

• Ensure that all rebate invoices generated by the VendorLink system and other systems are uploaded and recorded in SAP in a timely and accurate manner, and that the appropriate accounts are credited.
• Ensure that all inbound vendor rebate payments are cleared against SAP A/R invoices and exported back to VendorLink in a timely and accurate manner.
• Promptly contact vendors to obtain remittance advice or other payment documents as needed to ensure that any unapplied cash is resolved immediately.
• Work with the Merchandising department and the vendors to create and maintain a listing of vendor contacts related to the billing and payment of vendor rebates.
• Promptly contact Merchandising department and vendors to resolve all short-paid invoices via collection or write-off in accordance with established policies.
• Work with Merchandising and others to ensure rebates are paid.
• Review the Rebate Receivables Account Aging on a daily basis, ensuring it is kept clean and current.
• Prepare monthly journal entries to distribute rebates back to stores’ P&Ls as payments are received.
• Develop and prepare rebate KPI’s and Reporting to present to Management.
• Ensure all balance sheet accounts related to rebates are reconciled no later than the 25th of the following month.  Ensure that reconciling items are cleared as appropriate.
• Bank reconciliations.
• Loves Gift Card Administration including but not limited to ensuring basic accounting of Loves gift card activity, charge outs, and general admin of the gift card portals.
• Other duties as assigned by management.

     EDUCATION AND EXPERIENCE:

• Education:
  • Bachelor’s Degree Preferred
• Experience:
  • 3-5 years relevant work experience

     SKILLS AND PHYSICAL DEMANDS:

• Skills:
  • Knowledge of Microsoft Office with strong emphasis on Excel
  • Ability to perform and make decisions under pressure and strict deadlines; excellent time management skills; detail oriented; ability to multitask and be a team player
  • Excellent verbal and written communication skills are required.
  • Experience with SAP or similar ERP required.
• Typical Physical Demands:
  • Requires prolonged sitting, some bending and stooping
  • Occasional lifting up to 25 pounds
  • Manual dexterity sufficient to operate a computer keyboard and calculator
  • Requires normal range of hearing and vision.