Licensing Coordinator

Req ID: 446475 

Benefits: Paid Time Off, 401(k) – 100% Match up to 5%, Medical/Dental/Vision Insurance, Company-funded Tuition Programs, Hybrid schedule, Hiring Immediately

This position will be located at Love's Corporate Headquarters in Oklahoma City. After the in-office training is complete, this position may be eligible for a hybrid schedule (3 workdays in-office and 2 workdays remote).*

BASIC PURPOSE: The primary purpose of this position is to work with federal, state, county and city agencies to secure licensing for Love’s and its family of companies. The Licensing Coordinator also participates as a team member to process license renewals in a timely manner to prevent any interruption in the operation of a store or other business due to licensing issues. This position will interact with all aspects of Love’s offerings; fuel (including alternative fuels), retail sales, gaming, alcohol, food concepts, tire care, and logistics.

MAJOR RESPONSIBILITIES:

• Handle confidential information which would have immediate impact on the company operations, performance or value if shared beyond its intended audience.
• Assist multiple departments in obtaining and maintaining licenses for new and ongoing business activities of Love’s and its affiliates.
• Process license renewals as they are received to ensure their completion prior to their expiration date.
• Complete applications, gather required supporting documents and signatures, and issue necessary payment.
• Work independently and utilize time management in submitting license applications and in monitoring the processing time to acquire the license in a timely manner.
• Communicate with agencies, as needed, to ascertain licensing requirements, status of licenses, and assure licenses are received in a timely manner.
• Maintain the License Database with current and accurate information and utilize the database to monitor status of all licenses.
• Scan and maintain electronic database of licensing documentation and instructions, updating and purging information as needed, to maintain accurate records.
• Meet daily, weekly and monthly deadlines.
• Assist personnel with licensing issues (obtain new or replacement licenses, as needed).
• Review bi-weekly payroll reports for changes in personnel that would require a modification to an existing license.
• Monitor and research changes to business activities which impact licensing.
• Assist with administrative and other duties as assigned.

EXPERIENCE AND SKILLS:

Experience:

• General office experience, with emphasis on detailed record keeping, organization and oral communication.
• Experience as a Licensing Coordinator, Permit Specialist, Regulatory Compliance Specialist, Licensing Administrator, Permit Coordinator, Compliance Coordinator, Licensing Clerk, Licensing specialist, Regulatory compliance experience, License renewal specialist, and Permit and licensing coordinator is a plus.

Skills:

• Hard Skills: Proficient in Microsoft Office and Adobe Pro or similar programs; Strong computer skills is a plus
• Soft Skills: Strong oral and written communication skills, detail oriented, keen attention to detail, team player, time management skills, and the ability to multitask

#LI-Hybrid

Job Function(s): Corporate 

Love’s has been fueling customers’ journeys since 1964. Innovation and perseverance continue to lead the way for the family-owned and -operated business headquartered in Oklahoma City with more than 40,000 team members in North America and Europe. The company’s core business is travel stops and convenience stores with more than 630 locations in 42 states. Love’s continues its commitment to offer products and services that provide value for professional drivers, fleets, four-wheel customers, RVers, alternative fuel and wholesale fuel customers. Giving back to communities Love’s serves and maintaining an inclusive and diverse workplace are hallmarks of the company’s award-winning culture.

The Love’s Family of Companies includes:

• Gemini Motor Transport, one of the industry’s safest trucking fleets.
• Speedco and Love’s Truck Care, the largest oil change and preventive maintenance and total truck care network.
• Musket, a rapidly growing, Houston-based commodities supplier and trader.
• Trillium, a Houston-based alternative fuels expert.
• TVC Pro-driver, a commercial driver’s license (CDL) protection subscription service.