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Executive Administrative Assistant

Location: 

Oklahoma City, OK, US, 73120

Req ID: 287643 

 

BASIC PURPOSE: To provide confidential high level personal executive support to the Co-CEO of Love’s Travel Stops & Country Stores, Inc., and other Love family members as needed.  Skill sets to include self-starter with ability to work independently and with co-workers.  Must be resourceful, have ability to use good judgment, possess knowledge of business etiquette, and skilled in anticipating needs for the Love family.  Must be adaptable and quick to learn new office technologies, as well as manage communications for the Love Family effectively among a diverse group of individuals.  This position will require the ability to handle complex administrative problems that are diverse and advanced as well as the ability to make independent decisions affecting the Co-CEO and Love family.


MAJOR RESPONSIBILITIES:

  • Assist Co CEO with confidential dealings for the Love family which could have a negative impact on the family’s businesses, assets, or reputation in the community if shared beyond their intended audience
  • Demonstrate a high degree of professionalism, initiative and independence in supporting the Co-CEO on a wide variety of complex issues
  • Assisting the Co-CEO with the timely management of communications, both written, via telephone, email, and voicemail with a variety of people; assist in the production of presentations, letters, and emails to include monitoring, follow up with all distributions that require answers, responses, and written replies 
  • Using initiative to handle a wide variety of personal executive support duties, including travel coordination, concierge services, and property management 
  • Updating personal calendars and personal agendas for the Co-CEO
  • Event planning for the Co-CEO
  • Organize meetings for Co-CEO
  • Serve as a resource for assisting with all aspects of personal business matters as well as personal corporate responsibilities

 

Back up support for:

  • Executive Admin Team

 

EDUCATION AND EXPERIENCE:

  • Education:
    • High School degree or equivalent required
    • Bachelor’s Degree preferred
  • Experience:
    • Experience as an executive administrative assistant preferred

 

SKILLS AND PHYSICAL DEMANDS:

  • Skills:
    • Hard Skills: Proficient in using Microsoft Excel, Word, SharePoint, and Power Point 
    • Soft Skills: Strong people skills; able to maintain professionalism and discretion; conscientious, dependable, detail oriented and self-motivated; trustworthy and highly ethical; strong oral and written communication skills; treats information with confidentiality; advanced organizational skills; knowledge of proper business etiquette; able to prioritize work and organize own time utilizing independent judgment
  • Typical Physical Demands:
    • Requires prolonged sitting, some bending and stooping
    • Occasional lifting up to 25 pounds
    • Manual dexterity sufficient to operate a computer keyboard and calculator
    • Requires normal range of hearing and vision

Job Function(s): Corporate 

 

Love’s Travel Stops & Country Stores is the industry-leading travel stop network in the United States. For more than 55 years, we’ve provided customers with highway hospitality and “Clean Places, Friendly Faces.” We’re passionate about serving drivers with clean, modern facilities stocked with fuel, food and supplies. We offer meals from popular restaurant chains, trucking supplies, showers and everything needed to get back on the road quickly. The Love’s Family of Companies includes:

  • Gemini Motor Transport, one of the industry’s safest trucking fleets
  • Speedco, the light mechanical and trucking service specialists
  • Musket, a rapidly growing, Houston-based commodities supplier and trader
  • Trillium, a Houston-based alternative fuels expert

 

The Love's Experience

Love’s was founded in 1964 on the values of integrity, customer focus, strong work ethic, innovation and perseverance. We are looking for these in every person we hire. No matter what job you do for Love’s, your commitment to these values will not only continue our legacy of growth, it will also ensure your successful career.


Nearest Major Market: Oklahoma City
Nearest Secondary Market: Oklahoma

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