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Meeting & Event Planner

Location: 

Oklahoma City, OK, US, 73120

Req ID: 324461 

 

     BASIC PURPOSE: The primary purpose of the Corporate Meeting & Event Specialist position is to organize and ensure the smooth operation and planning of meeting and event efforts for the entire company, beginning from planning stages to implementation.  Their goal is to generate excitement, brand awareness and employee engagement by hosting events.  Duties and responsibilities may include but are not limited to the following:

 

MAJOR RESPONSIBILITIES:

  • Collaborate with the Manager of the department regarding ongoing processes regarding upgrades, enhancements, and opportunities.
  • Reviewing and processing contracts by working with Love’s internal legal department and the vendors.
  • Manage various tasks with multiple vendors, planning menus, travel arrangements, hotel rooming lists, meeting or event room set up, coordinating activities and prizes.
  • Research and negotiate agreement of venues, entertainers and various team building ideas.
  • Handle moderately complex issues and problems and refers more complex issues to higher-level staff
  • Process and track RSVPs.
  • Provide input on budgeting process, track and document expenses for analysis and year to year comparisons.
  • Responsible for managing all accounting, documentation, records, and files related to above events.
  • Work on-site and off-site events in support and lead roles, as necessary.
  • Provide customer service to attendees as needed.
  • Manage and create timelines and projections for events.
  • Create communications and communication timelines independently and by working with other members of the Communications team.
  • Provide leadership, coaching, and/or mentoring to a subordinate group.
  • Maintain a focus on Love’s customer commitments and culture goals in all projects.
  • Some evenings and weekend work will be required.
  • Other duties assigned as needed.

 

EDUCATION AND EXPERIENCE:

  • Education:
    • HS Diploma or equivalent required
    • Bachelor’s degree or equivalent work experience
  • Experience:
    • 5+ years’ experience in corporate event planning and coordination

 

       SKILLS AND PHYSICAL DEMANDS:

  • Skills:
    • Hard skills: Microsoft Office Products, General PC/Internet skills, basic accounting understanding
    • Soft Skills: Self-motivated; team player; shows attention to detail; excellent multi-tasker; ability to manage time effectively; ability to independently solve problems; exhibit a professional demeanor; innovative; ability to show integrity in dealing with confidential information; good written and oral communication skills; accuracy regarding all communications that are sent to associates and documents that are crafted; ability to change gears quickly and efficiently; ability to work under general direction, however, able to prioritize work and organize own time using independent judgment. Be comfortable and productive in high stress situations while maintaining a good attitude.
  • Typical Physical Demands:
    • Requires prolonged sitting, some bending and stooping.
    • Occasional lifting up to 25 pounds.
    • Manual dexterity sufficient to operate a computer keyboard and calculator.
    • Requires normal range of hearing and vision.

 

Job Function(s): Corporate 

 

Love’s Travel Stops & Country Stores is the industry-leading travel stop network in the United States. For more than 55 years, we’ve provided customers with highway hospitality and “Clean Places, Friendly Faces.” We’re passionate about serving drivers with clean, modern facilities stocked with fuel, food and supplies. We offer meals from popular restaurant chains, trucking supplies, showers and everything needed to get back on the road quickly. The Love’s Family of Companies includes:

  • Gemini Motor Transport, one of the industry’s safest trucking fleets
  • Speedco, the light mechanical and trucking service specialists
  • Musket, a rapidly growing, Houston-based commodities supplier and trader
  • Trillium, a Houston-based alternative fuels expert

 

The Love's Experience

Love’s was founded in 1964 on the values of integrity, customer focus, strong work ethic, innovation and perseverance. We are looking for these in every person we hire. No matter what job you do for Love’s, your commitment to these values will not only continue our legacy of growth, it will also ensure your successful career.


Nearest Major Market: Oklahoma City
Nearest Secondary Market: Oklahoma