Corporate Meeting & Event Coordinator II

Req ID: 433291 

BASIC PURPOSE: The primary purpose of the Corporate Meeting & Event Coordinator II position is to assist in the overall meeting and event process and to assist in the overall meeting and event process and coordination of the Tom & Judy Love Event Center. This position supports and implements the processes necessary to help ensure successful events.

MAJOR RESPONSIBILITIES:

• Assist other team members in planning processes and implementation of corporate events. Duties may include but are not limited to coordinating various tasks with multiple vendors, planning menus, travel arrangements, hotel, meeting rooms, room set-up, activities, and prizes.
• Coordinate the activities and needs for the Tom & Judy Love event center.
• Plan and coordinate a minimum of three on-campus fun at work events for corporate employees.
• Create a three-year plan and budget for the fun at work events.
• Attend meetings, documenting notes for further needs.
• Research venues, activities and various team building ideas.
• Process and track RSVPs. Manage data on corporate event RSVP system.
• Help maintain all accounting records and files related to above events including payment processing.
• Work on-site and off-site events in support role as necessary. Provide attendee level customer service as needed.
• Shop for event supplies on-line or locally as needed.
• Regularly handle confidential information. 
• Show initiative for enhancements and solutions in processes and customer experiences.
• Adhering to set budgets with all costs.
• Maintain a focus on Love’s customer commitments and culture goals in all projects.
• Extended hours, nights & weekends during peak periods.
• Other duties assigned as needed.

EDUCATION AND EXPERIENCE:

• Education:
  • HS Diploma or equivalent required.
  • Bachelor’s degree or equivalent work experience
• Experience:
  • 2 years’ experience in corporate event planning experience preferable

SKILLS AND PHYSICAL DEMANDS:

• Skills:
  • Hard skills: Microsoft Office, General PC/Internet skills, basic accounting. Cvent event management software.
  • Soft Skills: Team player; attention to detail; excellent multi-tasker; ability to manage time effectively; ability to independently solve problems; exhibit a professional demeanor; innovative; ability to show integrity in dealing with confidential information; good written and oral communication skills; accuracy regarding all communications that are sent to associates and documents that are crafted; ability to change gears quickly and efficiently; ability to work under general direction, however, able to prioritize work and organize own time using independent judgment. Be comfortable and productive in high stress situations while maintaining a good attitude.
• Typical Physical Demands:
  • Requires prolonged sitting, standing, some bending and stooping.
  • Occasional lifting to 25 pounds.
  • Manual dexterity sufficient to operate a computer keyboard and calculator.
  • Requires normal range of hearing and vision.

Job Function(s): Corporate 

Love’s has been fueling customers’ journeys since 1964. Innovation and perseverance continue to lead the way for the family-owned and -operated business headquartered in Oklahoma City with more than 40,000 team members in North America and Europe. The company’s core business is travel stops and convenience stores with more than 630 locations in 42 states. Love’s continues its commitment to offer products and services that provide value for professional drivers, fleets, four-wheel customers, RVers, alternative fuel and wholesale fuel customers. Giving back to communities Love’s serves and maintaining an inclusive and diverse workplace are hallmarks of the company’s award-winning culture.

The Love’s Family of Companies includes:

• Gemini Motor Transport, one of the industry’s safest trucking fleets.
• Speedco and Love’s Truck Care, the largest oil change and preventive maintenance and total truck care network.
• Musket, a rapidly growing, Houston-based commodities supplier and trader.
• Trillium, a Houston-based alternative fuels expert.
• TVC Pro-driver, a commercial driver’s license (CDL) protection subscription service.