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Construction Project Administrative Assistant


Oklahoma City, OK, US, 73120

Req ID: 140110

BASIC PURPOSE: The main objective of this position is to provide support to the Construction Project Managers assisting them with operation and clerical tasks and other duties as assigned



  • Responsible for requesting quotes, obtaining Construction Project Manager (CPM) approvals, and sending contracts to subcontractors.
  • Responsible for processing monthly progress billings, change orders and project specific invoices as well as obtaining CPM approvals and resolve any discrepancies on these documents.
  • Responsible for documenting all needs for reimbursement from vendors & suppliers for damaged or loss of equipment to include project extra’s and coordinating reimbursement with the vendor or supplier.
  • Works with architects, general contractors, and suppliers to address issues on service warranties, architectural plans and equipment specs under the direction of management team members.
  • Acts as a liaison with contractors and vendors from time of contract award to job completion.
  • Maintain updated information in construction project management software solution.
  • Provides records of certificate of insurance and warranties for company records.
  • Coordinate with purchasing department on equipment release, delivery, receipt confirmation and associated documentation as needed.
  • Communicates to Purchasing manager about performance of delivery, and quality commitments provided by suppliers.
  • Utilize multiple software solutions to aid in project management in coordination with assigned CPMs.
  • Other duties assigned as needed.
  • Education:
    • HS Diploma or equivalent required
  • Experience:
    • Assistant experience with increasing responsibilities in a team environment preferred
    • Project coordination experience preferred
    • Construction experience preferred
    • SAP experience preferred


  • Skills:
    • Hard skills: MS Office required; basic accounting, ability to interpret architectural plans, knowledge of construction processes or procedures, construction project management software solutions.
    • Soft Skills: Strong time management and organizational skills to meet critical deadlines, strong work ethic, good written and verbal communication, flexibility to adapt to new situations or challenges, must work well under moderate stress and as a team player.
  • Typical Physical Demands:
    • Requires prolonged sitting, some bending and stooping.
    • Occasional lifting up to 40 pounds.
    • Manual dexterity sufficient to operate a computer keyboard and calculator.
    • Requires normal range of hearing and vision.


Job Function(s): Corporate

Clean Places, Friendly Faces. It's been the guiding principle at Love's for more than 50 years, and it's leading us into the future. We're passionate about serving drivers with clean, modern facilities stocked with plenty of fuel, food and supplies. Love's has two primary kinds of stores. Our 'Country Stores' are fueling stations with a convenience store attached. The larger 'Travel Stops' are located on interstate highways and offer additional amenities such as food from popular restaurant chains, trucking supplies, showers and more. 



The Love's Experience

Love’s was founded in 1964 on the values of integrity, customer focus, strong work ethic, innovation and perseverance. We are looking for these in every person we hire. No matter what job you do for Love’s, your commitment to these values will not only continue our legacy of growth, it will also ensure your successful career.

Nearest Major Market: Oklahoma City
Nearest Secondary Market: Oklahoma

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