Admin Assistant (construction project team)


Oklahoma City, OK, US, 73120

Req ID: 440414 


BASIC PURPOSE: The main objective of this position is to provide support to the Construction Project Managers who are overseeing ground-up construction for new Love's stores and assisting them with clerical tasks.



  • Responsible for requesting quotes, obtaining Construction Project Manager (CPM) approvals, and sending contracts to subcontractors.
  • Responsible for processing monthly progress billings, change orders and project specific invoices as well as obtaining CPM approvals and resolve any discrepancies on these documents.
  • Responsible for documenting all needs for reimbursement from vendors & suppliers for damaged or loss of equipment to include project extra’s and coordinating reimbursement with the vendor or supplier.
  • Work with architects, general contractors, and suppliers to address issues on service warranties, architectural plans and equipment specs under the direction of management team members.
  • Act as a liaison with contractors and vendors from time of contract award to job completion.
  • Maintain updated information in construction project management software solution.
  • Provides records of certificate of insurance and warranties for company records.
  • Coordinate with purchasing department on equipment release, delivery, receipt confirmation and associated documentation as needed.
  • Communicate with purchasing manager about delivery and quality that was provided by suppliers.
  • Use SAP for issuing purchase orders.
  • Use multiple software solutions to aid in project management in coordination with assigned CPMs.
  • Other duties assigned as needed.



  • Education:
    • HS Diploma or equivalent required
  • Experience:
    • At least 6 months of admin assistant/clerical office experience is highly preferred.
    • Basic accounting, purchase order, and invoicing experience is highly preferred.
    • Experience with using MS Excel is required.
    • Project coordination experience is preferred.
    • Construction industry experience is preferred.
    • SAP experience is preferred.



  • Skills:
    • Hard skills: proficient in MS Office - MS Excel and MS Outlook; basic accounting, ability to interpret architectural plans, knowledge of construction processes or procedures, construction project management software solutions.
    • Soft Skills: Strong time management and organizational skills to meet critical deadlines, strong work ethic, good written and verbal communication, flexibility to adapt to new situations or challenges, must work well under moderate stress and as a team player.
  • Typical Physical Demands:
    • Requires prolonged sitting, some bending and stooping.
    • Occasional lifting up to 25 pounds.
    • Manual dexterity sufficient to operate a computer keyboard and calculator.
    • Requires normal range of hearing and vision.



  • Work Schedule:
    • Work Days: Monday-Friday (full-time position, 40 hours per week)
    • Work Hours: This position offers flextime, so you can choose for your work hours to be either from 6:30am-3:30pm, 7am-4pm, 7:30am-4:30pm, or 8am-5pm.
    • This position is located at Love's corporate office in OKC (10601 N Pennsylvania Ave, OKC, OK, 73120.
  • Pay & Benefits:
    • Pay range: $18-20/hour
    • Biweekly pay, Annual bonus eligibility, Paid Time Off (PTO includes vacation time, personal days, and sick time), 5% match for 401(K), medical/dental/vision/life insurance.



Job Function(s): Corporate 


Love’s Travel Stops & Country Stores is the industry-leading travel stop network in the United States. For more than 55 years, we’ve provided customers with highway hospitality and “Clean Places, Friendly Faces.” We’re passionate about serving drivers with clean, modern facilities stocked with fuel, food and supplies. We offer meals from popular restaurant chains, trucking supplies, showers and everything needed to get back on the road quickly. The Love’s Family of Companies includes:

  • Gemini Motor Transport, one of the industry’s safest trucking fleets
  • Speedco, the light mechanical and trucking service specialists
  • Musket, a rapidly growing, Houston-based commodities supplier and trader
  • Trillium, a Houston-based alternative fuels expert


The Love's Experience

Love’s was founded in 1964 on the values of integrity, customer focus, strong work ethic, innovation and perseverance. We are looking for these in every person we hire. No matter what job you do for Love’s, your commitment to these values will not only continue our legacy of growth, it will also ensure your successful career.

Nearest Major Market: Oklahoma City
Nearest Secondary Market: Oklahoma

Job Segment: Project Manager, Clerical, Construction, ERP, SAP, Technology, Administrative, Engineering