Contract and Compliance Coordinator

Req ID: 426707 

BASIC PURPOSE: This position will provide administrative support for all contract and compliance initiatives for Trillium grants, sales, construction, and operation groups. This person will also help manage compliance with all city, state, federal contracts, and programs and will play a key role in the review of all proposals.

MAJOR RESPONSIBILITIES:
Compliance:

• Ensure compliance with federal, state, and city disadvantaged business enterprise (DBE) program requirements.
• Maintain applicable reporting (construction, and operations phase) throughout the term of awarded contracts.
• Review public works contacts during the bidding process for DBE and certified payroll requirements.
• Convey contract labor requirements to corporate payroll to during construction and service contract periods to ensure internal prevailing wage compliance.
• Review and communicate labor requirements to our general contractors and subs during construction.
• Provides applicable reporting (labor, DBE, etc) to project managers.
• Work with Project Managers to provide lien releases on project close out reporting.
• Provide administrative support to Sales and Construction team as needed.
• Handle meeting logistics, including preparing agendas, taking and distributing meeting minutes, and preparing materials as needed.
• Act as backup to the Grants & Proposal Specialist, who plays a key role in proposal development including collection and organization of project data, filling out the proposal documents, dissemination of proposal materials to team members, maintaining boilerplate content, and proposal schedule and action item maintenance.
• All other duties assigned.

EDUCATION AND EXPERIENCE:
Education:

• HS Diploma or equivalent required
• Bachelor’s Degree preferred

 Experience:

• 2 years working in a compliance related role
• Prior knowledge and application of state and federal labor laws.
• General knowledge of public works contracting

SKILLS AND PHYSICAL DEMANDS:
Skills:

• Hard Skills: Knowledge of Microsoft Office Word, Excel, and Access
• Soft Skills: Excellent verbal and written communication skills, strong time management and organization skills, keen attention to detail, ability to learn new software applications and computer programs.

Typical Physical Demands:

•  Requires prolonged sitting, some bending and stooping.
•  Occasional lifting up to 25 pounds.
• Manual dexterity sufficient to operate a computer keyboard and calculator.
• Requires normal range of hearing and vision.

Job Function(s): Corporate 

Love’s Travel Stops & Country Stores is the industry-leading travel stop network in the United States. For more than 55 years, we’ve provided customers with highway hospitality and “Clean Places, Friendly Faces.” We’re passionate about serving drivers with clean, modern facilities stocked with fuel, food and supplies. We offer meals from popular restaurant chains, trucking supplies, showers and everything needed to get back on the road quickly. The Love’s Family of Companies includes:

• Gemini Motor Transport, one of the industry’s safest trucking fleets
• Speedco, the light mechanical and trucking service specialists
• Musket, a rapidly growing, Houston-based commodities supplier and trader
• Trillium, a Houston-based alternative fuels expert