Invoicing Administrative Assistant

Req ID: 464319 

     BASIC PURPOSE: The Gemini Motor Transport Invoicing Administrative Assistant maintains accurate records of Gemini equipment repairs and costs.

     MAJOR RESPONSIBILITIES:

• Issue PO numbers to vendors for truck and trailer repairs.
• Use the computer program, ShopConnect View, to process repair invoices.
• Accurately code repair orders to be used for reporting purposes.
• Able to research invoices.
• Knowledge of Truck and Trailer parts and repairs.
• Able to maintain truck and trailer inventory.
• Knowledge of DOT rules and regulations.
• Other duties assigned as needed.

     EDUCATION AND EXPERIENCE:

• Education:
  • High school Diploma or equivalent required

     SKILLS AND PHYSICAL DEMANDS:

• Skills:
  • Hard Skills: Knowledge of Microsoft Office and basic Microsoft Excel platforms.
  • Soft Skills: Good written and oral communication skills, keen attention to detail, exceptional time management and task-prioritization skills, self-motivation, and a team mentality.  
• Typical Physical Demands:
  • Requires prolonged sitting, some bending and stooping.
  • Occasional lifting up to 25 pounds.
  • Manual dexterity sufficient to operate a computer keyboard and calculator.
  • Requires normal range of hearing and vision.

Job Function(s): Gemini 

Love’s has been fueling customers’ journeys since 1964. Innovation and perseverance continue to lead the way for the family-owned and -operated business headquartered in Oklahoma City with more than 40,000 team members in North America and Europe. The company’s core business is travel stops and convenience stores with more than 630 locations in 42 states. Love’s continues its commitment to offer products and services that provide value for professional drivers, fleets, four-wheel customers, RVers, alternative fuel and wholesale fuel customers. Giving back to communities Love’s serves and maintaining an inclusive and diverse workplace are hallmarks of the company’s award-winning culture.

The Love’s Family of Companies includes:

• Gemini Motor Transport, one of the industry’s safest trucking fleets.
• Speedco and Love’s Truck Care, the largest oil change and preventive maintenance and total truck care network.
• Musket, a rapidly growing, Houston-based commodities supplier and trader.
• Trillium, a Houston-based alternative fuels expert.
• TVC Pro-driver, a commercial driver’s license (CDL) protection subscription service.